In October 2018, the Commission for University Education (CUE) embarked on the process of automating its systems to promote CUE’s capacity to undertake its mandate and improve efficiency by providing a flexible, secure, scalable and high-performance integrated information management system. The new system is envisioned to eliminate duplication of effort and allow sharing of information and improvement of service delivery across the subsector.
The process spearheaded by Dynasoft Business Solutions Limited, a consultancy firm leading information system solutions that seeks to automate and align ICT with the customer’s business strategy is set for completion in the next three months.

The Commission has already automated some of key of its processes and modules. They include:

1. Universities data collection module - this module provides a framework for CUE to collect and aggregate data from all universities in Kenya, that is pertinent to CUE’s role as a regulator of university education. The system has been rolled out to universities who are CUE’s key stakeholders.
2. Universities data collection module - this module provides a framework for CUE to collect and aggregate data from all universities in Kenya, that is pertinent to CUE’s role as a regulator of university education. The system has been rolled out to universities who are CUE’s key stakeholders.
3. System administration module - this module allows selected CUE staff to manage the proposed system. It includes but not be limited to management of users, user roles and responsibilities, rights and permissions, archival, automated backups (local and remote), restore and rollbacks. The Quality Assurance module, which automates key aspects of quality assurance in university education, include but not limited to:
   • Accreditation (licensing) of universities and academic programmes offered;
   • Quality audit of universities and the academic programmes offered;
   • Recognition and Equation of Qualifications; and ;
   • Accreditation of Student Recruitment Agencies.
4. Supply Chain Management module – this module automates the processes of procurement planning and execution, including but not limited to vendor management, purchase and stores requisitions, purchase approvals, inventory management, document management, contracts & service level agreements management, e-procurement reports and related processes;
5. Finance module – in this module, the successful bidder is expected to migrate data and module functionality from an existing Financial management system (Sage Pastel Evolution ) running on an SQL Server database, into the proposed system;
6. Human Resources & Payroll management module – Under this component, the successful bidder is expected to migrate data and module functionality from an existing Human Resources and Payroll management system running on an Oracle database, into the proposed system;

An image of CUE staff attending a sensitization workshop in Naivasha in February 2022.

Other modules that are in the process of automation include: Transport management module, Legal processes management module, Total quality management module and Customer relationship management module.

The Transport management module will enable CUE to keep record of all its vehicles including static details, movement, insurance, fuel management, maintenance, accident, drivers, and bookings while the Legal processes management module will allow CUE to keep record of cases and related legal matters.

The Total quality management module will allow CUE to manage ISO processes, annual work planning and monitoring of Government Performance Contract targets while the Customer relationship management module will enable CUE to support stakeholders by collecting and resolving queries, support requests and complaints.

Mr. Joseph Musyoki, the Chairman of the Project Implementation Committee, said the project implementation period will be lapsing in July 2022 during which time all modules are expected to have gone live.